Employer

Rowing Tasmania Inc.

Reports to

Chief Executive Officer

Award

Locations

Working from home.

Organisation Overview

Rowing Tasmania Inc is the State Sporting Organisation responsible for the development, promotion, and governance of the sport of rowing in Tasmania ranging from school to masters rowers. The organisation is responsible for the different rowing disciplines, including coastal and indoor rowing.

Rowing Tasmania is a not-for-profit organisation governed by the Board of Rowing Tasmania. Rowing Tasmania is one of seven State/Territory Associations, which make up the membership of the national body, Rowing Australia.

Rowing Tasmania’s mission is:

• To build capacity
• To promote rowing
• To provide high-quality opportunities for participation and enjoyment.

Rowing Tasmania’s Vision is to make rowing a sport for life.

Position Overview

The position assists with the conduct and management of the business of Rowing Tasmania by providing administrative support.

This support includes, but is not limited to, undertaking administrative tasks, managing an online sports management platform, processing correspondence, liaison with members and other organisation.

Core Responsibilities

• Provide effective and efficient administrative support services for Rowing Tasmania.
• Liaise with and provide information to external stakeholders including schools, clubs and Rowing Australia.
• Maintain the member information recorded in the electronic register by using the online sporting platform and the management of the associated data.
• Request the raising of invoices on behalf of Rowing Tasmania.
• Assist with the reconciliation of membership invoices in the online membership platform.
• Assist with social media.
• Contribute to the filing of hard copy and electronic information.
• The incumbent can expect to be allocated duties, not specifically mentioned in this document, that are within the capacity, qualifications and experience normally expected from persons occupying positions at this classification level.

Key Duties

• General Office administration
• Administer RevolutioniseSPORT Club Management program including maintenance of the Rowing Tasmania database.
• Using social media platforms.

Key Interactions

Strategic

• Rowing Tasmania Board of Directors.
• Chief Executive Officer.

Operational

• Affiliated Club & Schools (traditional and non-traditional rowing schools).
• Rowing Australia
• Tasmanian Institute of Sport (TIS).
• Other State Rowing Associations.
   

Selection Criteria

Essential Criteria

• High level oral and written communications.
• Strong interpersonal skills with the ability to work cooperatively with a diverse range of internal and external stakeholders.
• Demonstrated experience and skills with the Microsoft Office suite of applications.
• Knowledge and experience in the use of online sporting platform covering registrations and invoicing.
• Demonstrated ability with administrative procedures.
• Ability to work in a small team as well as proven capacity for self-motivation and integrity, together with a highly developed ability to prioritise workloads and exercise initiative and flexibility to problem solve.
• Proven ability to maintain confidentiality and exercise discretion.
• Drivers Licence.
• Current Working with Vulnerable People Check (or ability to apply prior to commencement in the role).

Desirable Criteria

• Knowledge and understanding of the sport of rowing and the workings of the not-for- profit sector is preferred.
   

Term and

Hours of work

The role is part-time.

Up to 15 hours per week. Extra hours may be negotiated during peak period of the rowing season.

Salary

To be negotiated

How to Apply

Applicants are required to send:

1. Cover letter outlining suitability to perform the role successfully as they relate to the selection criteria (no more than 2 pages)
2. Resume outlining relevant experience and skills  to Rob Prescott, Chief Executive Officer, Rowing Tasmania via email rob.prescott@rowingtasmania.com.au

Subject Line Reference: Rowing Tasmania Administrative Assistant 2022 Application

Applications close

5.00 pm, Friday 21st October 2022

Enquiries

Rob Prescott

Chief Executive Officer

Email: rob.prescott@rowingtasmania.com.au

Phone: 0418130758