ROWING TASMANIA MEMO – 2026 ANNUAL GENERAL MEETING

Members of Rowing Tasmania, Please see below, important information related to the conduct of the 2026 Rowing Tasmania AGM, including:

•       Call for Nominations for Elected Directors.

-        Voting Process if required

-        Key dates

•        Call for any Notice of Motion to be tabled at the AGM.

•        Date for the AGM.

1. Call for Nominations for Elected Directors (Skills Framework)

Pursuant to clause 15.1 of the Rowing Tasmania Constitution 2019, I as the CEO call for nominations for Elected Directors.

There are two (2) positions up for election. Both positions are open vacancies, open to qualified nominees.

An information pack has been prepared and is available for download at www.rowingtasmania.com.au, which includes:

•       The Nomination Form

•        RT Director Position Description 2026

•        Declaration Form for Nominees

•       The Rowing Tasmania Constitution 2019

•        Role of Directors Guidance Sheet from the Australian Sports Commission

•        Board Skills Diversity Guideline

Please note that prospective nominees and nominators must be fully compliant with their membership requirements as per the Rowing Tasmania Constitution 2019 at the time of nomination. Similarly, at the time of the election, all Rowing Clubs must be appropriately affiliated with Rowing Tasmania.

In accordance with the Rowing Tasmania Constitution 2019, if there is a single nominee for either position, a vote will not need to be held and that person will be considered elected; if more than one eligible nominee is nominated for a position, a ballot will be held to determine who will be elected; if there are no candidates nominated, that position will be determined to be vacant.

If a vote is required, the ballot papers will be provided at the AGM.

The key dates are:

•        Wednesday, 15th July 2026 – Call for nominations

•        Saturday, 1st August 2026 – Nominations close strictly at 23:59

•        Saturday, 29th August 2026 – Annual General Meeting

Should you have any questions regarding criteria, eligibility, voting process or need further governance clarification, please contact the CEO in the first instance.

2. Notice of Motion

Pursuant to clause 10.3 of the Constitution, I as the CEO request from Voting Members notices of motion for the Annual General Meeting.

Attached is the 2026 Notice of Motion form. The completed form must be returned by Saturday, 1st August 2026.

3. Annual General Meeting (AGM)

The 2026 AGM is scheduled for Saturday, 29th August 2026. The formal notice of the AGM, including the final agenda and list of validated nominees for each vacancy, will be issued on Saturday, 8th August 2026.

15th July 2026